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Protection and preservation of documents and data

With rigorous regulations, there’s nothing more important than safeguarding your information.

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63% of businesses experienced a data breach because of inadequate digital document security.

The global average total cost of a data breach is estimated to be over $4 million.

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95% of businesses store digital documents in the cloud.

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39% lack a secure digital document management strategy.

dynamic working

Security and compliance fit for your firm

 

Digitised data empowers more dynamic and collaborative working, along with better business decisions, but it does add a greater security burden.

Charged with guarding greater amounts of information, you need more personalised protection.

With long-term relationships and long service in the industry, we offer a wide-ranging portfolio of products and partners to protect your organisation. Building tailored solutions that work around the specific needs of your business, our security and compliance services are always customised to you.

Market-wide merchandise

We painstakingly select the partners and products which offer the greatest range of services – giving you the ability to outsource your security and dedicate your own resources to growth.

A deep understanding of business

With 30+ years of experience providing physical, digital, and combined security services – to businesses of every shape and size – we understand that solutions need to be commercially viable, as well as technically sound, which means we consult intelligently and sensitively to your needs.

OVERCOMING YOUR CHALLENGES

Protect your documents, protect your business

Staying compliant and staying safe requires a wide range of security measures – encompassing documents, devices, users, printing, scanning, encryption, automation, processes, and protocols.

Five common challenges of security and compliance:

Unsecured Data

Physical information and data can be handled and stored inappropriately, presenting security, compliance and loss risks.

Unauthorised Access & Use

Access is often open to individuals or groups without permission.

Data Theft & Loss

Whether misplaced or maliciously taken, a lack of control presents a significant security risk to business information.

Process Control

A lack of formalised processes, classification, or governance can mean retention and destruction rules are not followed correctly.

Compliance

Not abiding by regulations like DPA or GDPR can carry significant consequences, both financial and reputational

Your success story starts with Commercial’s expert advice – click to begin.

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why is Commercial unique?

Bigger relationships, better security

Long-term connections with our clients, and our partners, means we intimately understand business needs and the products that can meet them. We take a consultative approach on both sides of the fence, making sure that we build tailored solutions taking into account the unique nature of every organisation we work with.

Alastair Adams

Director

HOW YOU BENEFIT

Outsourced peace of mind

Let us shoulder your security burden, while you focus on the task at hand.

Our cross-functional experience means that security and compliance is at the heart of many of our projects. Because our colleagues have specialist expertise in many aspects of IT and cyber security, there is an intrinsic focus on protection across every project we undertake. With the relationships and experience in place, we can deliver on the difficulties, and you can concentrate on your business.

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insecure location

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unauthorised access

Don’t just take
our word for it…

Commercial deliver. We are fortunate to work with some amazing partners. Here are some examples of great things we hear every day.

The Tesco procurement team have been delighted with the way Commercial share our desire to entrench sustainability into our supply chain – we really are kindred spirits. Our ethical and sustainability policies are of paramount importance to our reputation and the Commercial team reviewed and approved all products in a short timeframe. Commercial are already committed to the ETI base code and are working on achieving EcoVadis accreditation for all suppliers on the Tesco account.

Innovation and insights

Keeping compliant as technology transforms our everyday security.

Artificial Intelligence (AI), specifically predictive analytics, is helping businesses to stay safe and secure by detecting threats faster than humans can and analysing patterns to predict potential issues before they occur.

‘Passwordless’ Authentication is becoming more common, as organisations move away from the flaws in text-based access and move towards technologies like biometrics. These boost security whilst also proving greater adherence to compliance, as businesses go above and beyond the stipulated rules.

Multi-Factor Authentication, or MFA, goes one step further by requiring two or more levels of verification. This is already common in our personal lives, where upon signing into an account from a new location we may be asked for a code which is texted to our phones. This is now being adopted by security-conscious businesses, which want to an extra layer of protection to their systems.

Our process

How we work

01

Discover & assess 

First, we listen to your requirements, audit your physical and digital setup, and establish your current practice. 

02

Consult & advise

We’ll consult your key stakeholders and make recommendations to meet your needs and budget. 

03

Design & test 

Future state design options are presented, and a route chosen for piloting proof of concept.  

04

Implement & control

Then we manage the process of rolling out software, hardware and processes, from start to finish. 

05

Review & optimise 

Once implemented we review; checking the solution meets the original goals and adjusting as required. 

06

Innovate & grow 

As partners, we’re here to flex as your needs evolve; taking the same project to additional departments or advising on another aspect of your digital workspace 

Established in

1991

Don’t just take
our word for it…

Commercial deliver. We are fortunate to work with some amazing partners. Here are some examples of great things we hear every day.

The new Walsall Housing Group office is a fantastic, fresh and modern workplace thanks to the wonderful work of the Commercial interiors team. They created a steering group to work alongside us to understand our demands and held regular meetings during the design process to keep us informed of the progress. Our desire was for a more collaborative space, with meeting booths and one-to-one seating, rather than traditional desks – and they delivered a fantastic final fit-out over the full four-floor building.
Each year, Commercial supplies accessory packs to graduate trainees at a leading accountancy firm, which are then picked, packed, and delivered to their home addresses by the Commercial Foundation. This not only guarantees that every new employee has the necessary equipment to be productive from their first day but also allows their IT team to focus on other responsibilities. Collaborating with the Commercial Foundation generates substantial social value returns on investment for the firm and contributes to improving the lives of the Foundation's volunteers.
Wollens have enjoyed a long-standing and fruitful partnership with Commercial because they are always introducing innovations and improvements to our IT environment. As the threat of cyber-attacks increases it was vital that we strengthened our capabilities for dealing with a ransomware attack with a cloud-based backup solution. Our solution means data cannot be altered or deleted, giving us a crucial way of recovering data to minimise any potential downtime and financial losses
Working with Commercial for our branded materials has proved to be effective and collaborative. The team is efficient and they listen to requests for improvements. Commercial has made branded goods simple.
As E-commerce in retail continues to grow, Commercial’s stock-management and fulfilment expertise has allowed a leading UK retailer to free huge amounts of warehouse space. Commercial took on the stocking of our employee uniform, transferring to a new supplier with the management of the supply being consolidated into their existing supply accounts. Not only did this free vital space in their distribution centre, the consolidated supply of all GNFR delivered significant delivery cost savings.
At JoJo Maman Bébé we are happy to work with the Commercial Foundation and support inspiring work they do to help disadvantaged young adults. Like us, the Foundation are a B Corp certified organisation that is proven to put purpose ahead of profits. We have enjoyed working with their volunteers to help with a mug-making activity. We are now working alongside them to create an introduction gift for our new employees, these include printed mugs, pens and notebooks.

Click to explore Commercial’s expert advice and achieve sustainable results.

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Frequently Asked Questions

Explore our Frequently Asked Questions section to find answers to common queries about our products and services, helping you navigate your way to a better understanding.

What does security and compliance mean?

In information management, it’s the use of protocols and regulations to protect data from unauthorised access, manipulation, and misuse.

What are the potential applications?

Strong security and compliance can work across both paper and digital storage, information and document workflows, solutions that manage customer relationships or enterprise planning and all aspects of procurement and finance activity. Effective security can be applied to individual devices, entire solutions and specific documents or items of information.

In short, strong security and compliance can be applied everywhere.

How can I ensure that my security is effective?

As well as partnering with an expert provider, you will need to ensure in-house best practice like making sure employees are fully aware of, and following, your documented information security processes.

How can it help improve business efficiency?

Properly secured data, kept in accordance with applicable regulations, means better access, more opportunities for collaboration, better business decisions and less exposure to regulatory penalties.

EXPLORE OUR SERVICES

Other areas of interest

We offer more than just software support: our specialists are here to maximise the potential of your business, enhance efficiency, and create a smarter, safer business environment for you.

Data Capture

Efficiently extract valuable insights from your data with our expert data capture services. We offer accurate and reliable data extraction, cleansing, and validation to drive informed decision-making.

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Workflow    

Take control of your business processes with our expert workflow services. We help you automate, manage, and optimise workflows, enabling you to achieve greater efficiency and agility.

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Information Storage

Securely store and manage your business information with our reliable storage services. We offer scalable solutions to meet your data storage needs, ensuring accessibility and data protection.

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