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Scan, protect, and digitise your documents

Reap the rewards of digitisation and manage your document workflow.

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22% of organisations are targeting paperless operations 

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77% scan all or most of their paperwork directly into business processes

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44% see scanning as a foundational step to digitisation

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68% are allocating funding for digital transformation

scanning serviCes

Embrace the future and protect the past

 

Paperwork plays an important role in many industries.

But to improve security, storage, collaboration, and sustainability – digitisation has an even bigger part to play.

The scanning services – along with the hardware and solutions technologies we supply – make it possible to digitise large volumes of historic and ongoing paper records to create a secure and compliant electronic archive. Easy to search and access, this allows for greater remote collaboration and connectivity with other systems, people, and places.

Partnering with the planet

From paperwork to protecting your digital archives, every step of our scanning projects are carried out with sustainability front of mind.

 

Analogue heritage, digital future

We’re a pre-digital company – so we understand the challenges of moving to electronic records – and we bring our own experience of managing it at-scale for ourselves and hundreds of clients.

RISING TO THE CHALLENGES OF SCANNING SERVICES

Manage legacy information and comply with regulations

Every sector and business has its own rules to follow and will need certain services on hand, including collection, preparation, scanning, presentation, destruction, and return.

We can also supply scanning hardware and capture software to clients who need added privacy and security to carry out the tasks themselves. We’ve got the five common challenges of procuring scanning services covered.

Partnership

Finding a reliable provider, with the necessary experience, expertise, and equipment.

Calibre

Ensuring the quality of the scans and accuracy of any OCR or data entry services.

Security

Trusting the robustness of the process for data storage and transfer.

Value

Maintaining a cost-effective scanning solution over the long term.

Compatibility

Trusting the robustness of the process for data storage and transfer.

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why Commercial is unique

Hardware, software, and everything in between

We take a consultative and collaborative approach which, when paired with our cross divisional expertise and wide range of services, means we’ll always find the right setup for your business. From our scanning bureau services, to our multi-brand hardware and solutions reselling, we can present you with multiple choices based on exactly what you need.

Alastair Adams

Co-founding director

BENEFITS TO YOU

Take advantage of 30 years of experience.

Our broad base of services means we can combine multiple products to design the perfect solution.

Wraparound products, like Managed Print and Managed IT, can bring additional advantages to the table when you’re looking for scanning solutions. And our decades of expertise means we have the value of perspective, and the strategic insight, to consult and advise on your most important business decisions.

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Keep paper copies for compliance reasons.

%

Of users are frustrated by scanning problems.

Don’t just take
our word for it…

Commercial deliver. We are fortunate to work with some amazing partners. Here are some examples of great things we hear every day.

The Tesco procurement team have been delighted with the way Commercial share our desire to entrench sustainability into our supply chain – we really are kindred spirits. Our ethical and sustainability policies are of paramount importance to our reputation and the Commercial team reviewed and approved all products in a short timeframe. Commercial are already committed to the ETI base code and are working on achieving EcoVadis accreditation for all suppliers on the Tesco account.

Scanning is showing no signs of slowing down.

Demand for digitised documents is rising as we strive for greater productivity and hybrid working. At the same time, scanning services are broadening to include document conversion, data entry, and cloud document management.

While efficiency demands are driving the growth of automated document scanning and cloud usage, there’s also an increased focus on security.

Business Continuity and Disaster Recovery processes demand more digitisation to secure sensitive data.

As a result, industry analysts are predicting that the document scanning services market will grow at between 7% and 10% each year and will have a global value of approximately $6 billion by the end of the decade.

Our process

How we work

01

Discover & Assess

First, we listen to your requirements, audit your physical and digital setup, and establish your current practice.

02

Consult & Recommend

We’ll consult your key stakeholders and make recommendations to meet your needs and budget.

03

Design & Test

Future state design options are presented, and a route chosen for piloting proof of concept.

Established in

1991

Don’t just take
our word for it…

Commercial deliver. We are fortunate to work with some amazing partners. Here are some examples of great things we hear every day.

The new Walsall Housing Group office is a fantastic, fresh and modern workplace thanks to the wonderful work of the Commercial interiors team. They created a steering group to work alongside us to understand our demands and held regular meetings during the design process to keep us informed of the progress. Our desire was for a more collaborative space, with meeting booths and one-to-one seating, rather than traditional desks – and they delivered a fantastic final fit-out over the full four-floor building.
Each year, Commercial supplies accessory packs to graduate trainees at a leading accountancy firm, which are then picked, packed, and delivered to their home addresses by the Commercial Foundation. This not only guarantees that every new employee has the necessary equipment to be productive from their first day but also allows their IT team to focus on other responsibilities. Collaborating with the Commercial Foundation generates substantial social value returns on investment for the firm and contributes to improving the lives of the Foundation's volunteers.
Wollens have enjoyed a long-standing and fruitful partnership with Commercial because they are always introducing innovations and improvements to our IT environment. As the threat of cyber-attacks increases it was vital that we strengthened our capabilities for dealing with a ransomware attack with a cloud-based backup solution. Our solution means data cannot be altered or deleted, giving us a crucial way of recovering data to minimise any potential downtime and financial losses
Working with Commercial for our branded materials has proved to be effective and collaborative. The team is efficient and they listen to requests for improvements. Commercial has made branded goods simple.
As E-commerce in retail continues to grow, Commercial’s stock-management and fulfilment expertise has allowed a leading UK retailer to free huge amounts of warehouse space. Commercial took on the stocking of our employee uniform, transferring to a new supplier with the management of the supply being consolidated into their existing supply accounts. Not only did this free vital space in their distribution centre, the consolidated supply of all GNFR delivered significant delivery cost savings.
At JoJo Maman Bébé we are happy to work with the Commercial Foundation and support inspiring work they do to help disadvantaged young adults. Like us, the Foundation are a B Corp certified organisation that is proven to put purpose ahead of profits. We have enjoyed working with their volunteers to help with a mug-making activity. We are now working alongside them to create an introduction gift for our new employees, these include printed mugs, pens and notebooks.

Click to explore Commercial’s expert advice and achieve sustainable results.

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Request a call
Contact us today

Frequently Asked Questions

Explore our Frequently Asked Questions section to find answers to common queries about our products and services, helping you navigate your way to a better understanding.

What types of documents can be scanned

Scanning services accommodates a wide range of documents, including contracts, invoices, medical records, architectural drawings, and more. We can equipt you to handle both standard paper documents and larger formats, ensuring a comprehensive scanning solution.

Is my sensitive information secure during the scanning process?

Absolutely. We prioritize the security and confidentiality of your documents. Scanning processes include stringent security measures, such as encryption, restricted access controls, and secure data transfer protocols. You can trust that your sensitive information remains protected throughout the entire scanning journey.

Can you assist with document indexing and organisation after scanning?

Yes, we offer comprehensive post-scanning solutions to help you efficiently manage your digitised documents. Our indexing and organisation solutions allow for easy retrieval and streamlined document workflows. We can tailor our approach to match your specific organisational needs.

What type of scanning hardware do you supply for document digitisation?

We supply state-of-the-art scanning equipment to ensure high-quality digitisation. Our hardware includes advanced flatbed scanners for delicate and irregularly shaped documents, sheet-fed scanners for efficient bulk scanning, and wide-format scanners for large drawings and blueprints. Our diverse range of scanning hardware allows you to cater to a variety of document types and sizes, ensuring accurate and detailed digital reproductions.

EXPLORE OUR SERVICES

Other areas of interest

We offer more than just software support: our specialists are here to maximise the potential of your business, enhance efficiency, and create a smarter, safer business environment for you.

Data Capture

Maximise the value of your data with our professional data capture services. Our team utilises cutting-edge technology and expertise to capture, digitise, and process your critical business information.

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Workflow

Streamline and optimise your business processes with our comprehensive workflow solutions. From design to automation, we enhance efficiency and collaboration for seamless operations.

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Information Storage

Efficiently store and organise your valuable business information with our comprehensive storage services. We provide secure and scalable solutions to optimise information retrieval and data management.

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