Office 365 Migration

Achieving a smoother transition

Office 365 is a recognised solution for organisations switching from an on-premise strategy to a de-risked cloud platform. But it offers an array of options, from email only to full-blown approaches such as the collaborative workspace Microsoft Teams

Choosing the best licence model for your organisation’s needs can be complex. We’re here to help you make a more informed choice and enable a seamless migration.

Be More Secure

We recognise the importance of choosing a cloud service provider that is transparent about its data protection practices and that respects the privacy of customer data.

Office 365 provides a comprehensive data protection agreement (DPA) and offers the EU Model Clauses in addition to self-certification under the U.S.-EU Safe Harbor framework.

Office tools you need - anytime, anywhere

Operate more efficiently with Office 365. Use familiar tools for daily tasks wherever you are, day or night.

With Office 365, you can work on the go via multiple devices, including tablets and touch-screen laptops. Your team benefits from improved collaboration and efficiency. It’s possible to work on a document at the same time as other users, so you won’t lose track of the latest version

Scalable, secure, accessible

Scaling up takes a simple phone call. If you need more licenses, call Commercial to get new users quickly set up with business-class email, SharePoint, OneDrive and any other Office applications used by your organisation.

Cloud data storage improves security and accessibility. Compliance and privacy controls help keep data safe, while stakeholders know exactly where to reach it. And Office 365 Message Encryption can protect confidential or sensitive emails.

Upgrade on the go

With on-premise servers, upgrades can take the server offline for hours at a time. And when patches and updates go wrong, more precious time is wasted.

With Office 365, Microsoft handles all updates automatically, so you can get on with other important tasks without disruption.

OneDrive for Business is an integral part of Office 365. Importantly, it provides encryption on rest whereas information stored on personal OneDrive accounts is vulnerable as it’s not encoded. OneDrive for Business also offers per-file encryption, so if malicious actors get their hands on a key, they only have access to a single file, not the entire store.

Office 365 FAQ's

  • Backup

    Q. Do we still have flexibility when it comes to backing up the data we have in Office 365?

    A. Yes. Office 365 offers various retention periods to comply with data loss prevention policies. There are also third-party solutions such as Veeam for Office 365.

  • Flexibility

    Q. Can we continue using on-premise hardware that we’ve already invested in?

    A. Whether you're planning a phased cloud migration or extending on-premise services and applications with cloud capabilities, Office 365 Enterprise facilitates the creation of hybrid solutions that meet your needs.

  • Control

    Q. If we decide to migrate to Office 365 will it be possible to revert back to on-premise, or another solution, in the future? Or will we be locked in?

    A. Office 365 offers various data portability options that ensure you have ample time to move your data from Office 365 to another provider, or to your on-premise resources.

  • Geographic restrictions

    Q. We have data residency requirements - will we have control over the country or region where our data is stored?

    A. All data is hosted in-region, so your information will be stored in a data centre that’s located as close as possible to your geographical location. There is also a process for changing data centre regions should this requirement change.

  • Support

    Q. If data is stored offsite will I still be able to guarantee the same SLAs?

    A. Office 365 has an impressive SLA record:

  • Cybersecurity

    Q. How is Office 365 helping to minimise the risks associated with cybercrime?

    A. Microsoft spends $1 billion every year on security R&D and Office 365’s security is accredited to international standards including ISO 27001 and ISO 27018 as well as SSAE16 and ISAE 3401.

  • Sensitive Data Leakage

    Q. How does Office 365 protect business and personal information?

    A. Various data loss prevention (DLP) solutions are available from third-party providers such as Symantec, Intel-McAfee and EMC RSA. However, most Office 365 customers use its built-in DLP. Policies can be based on regular expressions (e.g. part numbers), keywords (e.g. password, confidential), data identifiers (e.g. credit card numbers) or any combination of these.

  • Email Encryption

    Q. What are the options for confidential communication?

    A. Confidential communications require encryption of the data you send. There are various options:

    • Transport layer security (TLS) - a cryptographic protocol encrypting the connection between servers, thus securing the communication.
    • S/MIME - a widely recognised method of email encryption.
    • Information rights management (IRM) - this functionality, part of Azure RMS, provides protection for sent emails and attachments both online and offline.

    These, together with BitLocker which encrypts data at rest, are the encryption options available with an Office 365 subscription.

  • File Encryption

    Q. What are the options for file encryption if we plan to use SharePoint/OneDrive within our subscription?

    A. Migrating data from SharePoint on-premise to SharePoint Online is usually done in stages with organisations running in hybrid while they make the transition. Best practice involves verifying security controls both on-premise and online, ensuring they mirror each other. Data loss prevention and information rights management are typically deployed.

    OneDrive for Business is an integral part of Office 365. Importantly, it provides encryption on rest whereas information stored on personal OneDrive accounts is vulnerable as it’s not encoded. OneDrive for Business also offers per-file encryption, so if malicious actors get their hands on a key, they only have access to a single file, not the entire store.

  • Reporting

    Q. How can I gauge how secure we are, or if we are adhering to best practices?

    A. Microsoft released a tool called Secure Score that can be used by anyone who has admin privileges for an Office 365 subscription.

The Benefits

Built-in security

Office 365 keeps your work safe.

Data security in the cloud is no longer an issue. Office 365 has built-in security and continuous compliance so businesses can focus on the right things. You always know where your data is and who has access to it.

Automatic upgrades

No need for delays or downtime.

Office 365 includes all licensing and it can be deployed company wide. This means everyone has the same version of Microsoft Office, and all users will get upgrades at the same time.

Simple and cost-effective

Pay-as-you-go model for flexibility and scalability

Office 365 has a flexible monthly billing process that lets you add or decrease the number of users to suit your needs. You’re not locked into a contract and you change plans at any time to suit your business needs.

Questions answered

Any major change to IT is inevitably scrutinised by stakeholders across the organisation. Commercial IT Services’ technical consultants have addressed some of the most common concerns to help your decision-making process run more smoothly.

If you need assistance with anything we haven’t covered, complete the form to contact the team, or call us on 01242 703400

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